Cleaning Services Quote Template

Commercial cleaning is bought on reliability, not promises. This free cleaning services quote template shows the buyer exactly what happens, when, and for what monthly figure.

Executive Summary

This proposal outlines a recurring commercial cleaning program for a 12,000 sq ft office floor, covering daily janitorial service and monthly deep-clean, structured to maintain a consistently professional workspace with minimal disruption to staff.

Lead with the outcome (a consistently professional workspace) and the shape of the program (daily plus monthly deep-clean).

Scope of Work

• Daily (Mon–Fri, after hours): trash removal, restroom sanitation, kitchen and pantry cleaning, vacuuming, surface wipe-down, glass door cleaning
• Weekly: window sill and baseboard detailing, high-touch point disinfection
• Monthly deep clean: carpet extraction, upholstery cleaning, air vent dusting
• Supplies included: all cleaning products, restroom consumables (soap, paper towels, tissue)

Frequency-per-task is the whole quote. A buyer comparing two cleaners compares these lists line by line.

Staffing

2 cleaners, 90 minutes per day, insured and background-checked.

Name the crew size, the time on site, and the compliance facts (insured, background-checked) — facilities managers filter on these.

Investment

• Daily service: RM 2,400/month
• Monthly deep clean: RM 850/month
• Total: RM 3,250/month, invoiced monthly, 30-day contract (cancel with 14 days notice)

Recurring services should quote monthly totals with short terms. Low commitment language ("cancel with 14 days notice") shortens the sales cycle.

How to use this template

Copy the structure above into your own quote, or let Apearl draft a tailored cleaning quote from your site notes and rate card — then track when the facilities manager opens it so you follow up first.