Construction Proposal Template

A construction proposal wins when the buyer can see exactly what gets built, in what order, for what money. Use this free construction proposal template as your structure — every section below maps to what commercial clients score.

Executive Summary

Riverside Developments requires a licensed contractor to complete the interior fit-out of their new 4,200 sq ft retail unit at Plaza Damas. This proposal covers full scope, materials, timeline, and cost for a fit-out ready for tenant handover within 8 weeks.

Write yours in 3–4 sentences: the project, the outcome, the timeline, the total. Name the site, the size, and the handover date.

Scope of Work

• Demolition of existing partitions and non-structural walls
• Electrical rough-in and finish (per approved layout, 42 outlets, 18 lighting points)
• HVAC ducting extension to 3 new zones
• Flooring: porcelain tile, 1,800 sq ft; carpet tile, 2,400 sq ft
• Drywall partitions, paint (2 coats, commercial grade)
• Final clean and punch-list walkthrough

Be specific with quantities. "42 outlets, 18 lighting points" beats "full electrical works" — measurable scope prevents disputes later.

Timeline

• Week 1–2: Demolition and rough-in
• Week 3–5: MEP finish
• Week 6–7: Flooring and paint
• Week 8: Punch-list and handover

Phase-by-phase durations let the client plan tenants, access, and payments around your schedule.

Investment

• Materials: RM 84,000
• Labor: RM 52,000
• Permits and inspections: RM 6,500
• Total: RM 142,500

Payment terms: 30% deposit, 40% at MEP completion, 30% on handover. Tie every payment to a visible milestone — never to calendar dates alone.

Exclusions

Furniture, fixtures and equipment (FF&E), signage, tenant-specific IT cabling.

Exclusions are not negativity — they are scope protection. Every exclusion here is a variation claim avoided later.

How to use this template

Copy the structure above into your own bid, or let Apearl draft the full proposal from your brief, drawings, and rate card — then track when the client opens it so you follow up at the right moment.